Without a doubt, your office copier is a very useful machine that does a number of jobs throughout the day. However, every copier will eventually reach the end of its lifespan and then it falls on you to decide whether to upgrade or not. A copier that is not working optimally, can be a problem – it will incur heavy maintenance costs and most importantly productivity suffers. A copier needs to be efficient enough to carry out the various functions seamlessly, so it’s better you ask yourself some questions first – how long has it been since you upgraded your copier? Has there been a change in the printing volume? Are there more employees using the copier now? Have your copier needs changed?

Though upgrading to a better copier will incur some costs, optimizing workflow and improving productivity are also important factors to consider. But remember, buying a photocopier does not have to be hard! Let’s look at some of the benefits and upgraded copier will bring –

Improved Print Quality

Even with the greatest care, over years of use, a copier will suffer from everyday wear and tear. Let’s admit it that a copier is a hardworking machine that has spent years printing so many varieties of documents. A good indication that you might need an upgrade is when you notice that even with a change of toner and ink, your prints are not as crisp as they used to be. Many times, even with good maintenance in place, the copier gives up owing to its age. Unfortunately, natural ageing is not something you can prevent. So, if better quality prints are something you need, it is strongly advised that you upgrade your copier to attend to the quality needs that you require. There are several quality Canon photocopiers in the market that you can check out.

Increased Options

There have been some unbelievable new technologies that are in trend now, which every company can benefit from – and that includes the advancements that have come with newer copier machines. An advanced machine can do wonders to your business and it is worthwhile to check them out.

For instance, the much talked about multi-function printer or MFP punches several functions into one machine which can be quite handy, to say the least. Apart from copying, a typical MFP can scan, fax and email documents and also comes with the leverage of add-on software that enables them to manage document workflow with security in place. This definitely increases efficiency and gives control over access.

Heightened Security

There is probably nothing more important than securing your business – the absolute worst that can happen is that your machine gets hacked, compromising confidential documents and other business information as a result. As they say, better be safe than sorry.

Newer copiers have improved security features that will minimize the risks of unauthorized usage, which also extends to encrypting data that has been stored on the machine’s hard drive. These days, hackers are aplenty and having precautionary measures in place is quite mandatory.

Decreased Maintenance

Is it quite often that you have to make service calls for repairs and other fixes? If yes, this is a difficulty that you absolutely should not have to deal with. As your copier gets older, it is likely that these issues become more rampant which is detrimental to productivity and are also time-consuming. This is all the more relevant if you print, scan and copy in high numbers. Like mentioned before, maintenance alone cannot revive your copier to its older form. Not to forget, these service visits are also expensive. With a new copier in hand, you should remain trouble-free for a good number of years to come.

Business Growth

It is quite natural that over the years, your business has grown, the number of employees has increased and these directly affect how much your copier gets used. That’s a fact. It is possible that your photocopier cannot keep up with these rising needs and as a result is breaking down more often. To keep pace with these changes, you will need a machine that has the ability to perform these functions seamlessly. With growth, it is necessary that you upgrade.